When you purchase a year of TOG you have the option to buy the printed version, the digital edition or both. I like to have both the digital and print. I like having the actual paper in my hand instead of on a screen but the digital version is nice for easy printing and can be updated easily if needed. There is no right or wrong, it is just whatever works for you.
A year of TOG comes in 4 separate units. The first thing I do when I get my new year of curriculum is do a happy dance and then put each unit into its own binder. 1 1/2 inch binders work great for me.
After I sheet protect all the pages from that Unit, I start printing out the Reading Assignments for that unit. I use this to check for books at my library. I look at the Lower and Upper Grammar books recommended for each week and check to see if my library has that book or a very similar book. I also check Amazon to purchase only those books that I can't get from my library and that are used for several weeks or more. I do not buy books that I will only use for one week. TOG also has Bookshelf Central where they sell every single book that is recommended for that year. This is handy when a book is out of print and/or your library doesn't have it. I usually compare the TOG price against Amazon before I make a purchase. There is a lot of wiggle room with Lower and Upper Grammar. It is okay if you can't find or buy all the recommended books. I have learned that finding a similar book works just as well for these lower grades. TOG also gives you a list of alternate reading resources that can be used if you can't find the recommended books. I usually try to get 3 weeks of books at a time from my library.
The next thing I do is print out the Planning Aids for the unit. This is a relatively new service that TOG offers and it is awesome. If planning TOG scares you to death, then Planning Aids is the answer. Planning Aids can be purchases separately for a very small price and they will lay out a schedule for you so you don't have to worry about planning each day. The work is already done. I use the Planning Aids as a basic guideline. They do save me some time when planning our week.
While I don't plan for the entire year right off the bat, I do get some things organized for the whole year.
I number 36 file folders to cover each week of our school year. As I plan each week, I put everything we need (maps, worksheets, lapbook inserts, math, etc) in the corresponding folder.
I also get the Lapbooks separated by week and put in the numbered folders.
All of the Lapbook pieces separated and ready to go into the folders. This just saves me time throughout the year and it is one less thing that has to be done. I love the Lapbooks and highly recommend them, especially for the lower grades.
I also print out any maps that we will need for geography during the unit and put them in the appropriate weekly folder. I make copies of any student worksheets we may need as well. Again, I only do this for one unit at a time.
They each have their own binder for the entire year. Everything goes in here. I have dividers for math, science, literature, handwriting, geography, etc. I used to do separate binders for different subjects but that just got ridiculous. One big binder it is! It works perfect and takes up less space.
I have Monday-Friday pocket dividers in each binder. That way they can open it up to the "Monday" divider and pull out their assignments for that day.
I use Homeschool Planet for planning. I love it (although it also had a learning curve and took some time set up). It costs about $6 a month. You can try it for 30 days for free. On the left is Caleb's plan for the whole week. This is for me so I have a visual of our week and I can mark things off as we do them. On the right is his daily assignments. These are for him. He can quickly see what needs to be done for that day.
His daily plan goes with his assignments in the divider folder for that day.
Benjamin has the same system in his binder.
Because I plan my units ahead of time and I have the numbered weekly folders, I can just pull that weeks folder and put the assignments in the boy's binders. The upfront planning before the Unit does take time but my weekly planning is drastically reduced because I put in the time beforehand. I usually take about an hour each weekend to read the Teacher's notes for the upcoming week and make sure we have everything we need for the week ahead. It makes for a much smoother year.
So that is how I plan with Tapestry of Grace. It is a system that has worked for me the past two years. If you have any specific TOG questions, feel free to ask. I'll do my best to answer them. I am passionate about this curriculum and I am happy to share our experience.
TOG has several resources on their site to help you learn more about the curriculum and some strategies for planning.
Some helpful links:
TOG Year Three Pinterest Board (I just started this one)
There are also Facebook pages for each year of TOG. These are great resources and I highly recommend them.